The company structure is an additional module of HROffice. Through the company structure, you can map out your organization and then link user groups, job vacancies, and candidates to it. This is especially a useful solution for larger organizations with multiple stores or locations that operate decentrally. For example, think of a retail chain with many different users who create an entity for each store. Within this entity, you can create your own job vacancies and work with your own team. This team can only see what happens within this entity.
Create company structure
On the 'company structure' page, you can add all your entities. Follow these steps for the most organized result:
Start with the 'highest' location, often the head office. This serves as the base organization when you begin creating the structure.
Example: HROffice Headquarters
Add the next layer, which could be anything. For example, the regions under which your branches are divided or the different departments within your company.
Example: HROffice Netherlands
Add the next layer, which again depends on your own company structure.
Example: HROffice North Holland
Add the final layer. Once again, this should align with your company's structure.
Example: HROffice Haarlem
Do you only have a head office and two stores? Then you can skip steps 3 and 4. You can create a maximum of 4 layers of entities. HROffice uses a top-down approach.
Users cannot view from bottom to top or sideways, but they can view from top to bottom, depending on the user's role within HROffice.
Adding entities
When adding an entity to HROffice, you need to fill in various fields. An important field is the parent entity. This determines where the entity you want to add falls in the diagram (so always start with the 'highest'). For each entity, you can add your own templates that are used by default, such as for the confirmation and the application form.
Adding users to your entities
When creating users ('Settings' > 'Users'), you choose which entity the user has access to. It is also important to note that users cannot view from bottom to top or sideways, but they can view from top to bottom depending on their role within HROffice.
When creating Roles with Permissions and Teams, it’s important to keep this in mind so that all your users can only view the job vacancies and candidates that are relevant to them.
More information about roles and rights can be found here.
More information about teams can be found here.
If you would like to know more about rates and options, feel free to send us a chat message (via the chat option at the bottom right of your screen), or email or call us.
Our contact details are:
E-mail: [email protected] Phone: +3123-553 03 59
We are here to help you!
Kind regards,
Team HROffice Recruitment